Office Coordinator - Part-time (28 hours/week)

Pracovní nabídka

Hledáme parťáka nebo parťačku do našeho týmu v Praze na pozici Office Coordinator. Pokud jsi přátelský/á, organizovaný/á a rád/a bereš věci do svých rukou, možná je to příležitost právě pro Tebe!

Budeš tváří naší kanceláře a oporou pro naše týmy, budeš se starat o hladký chod dne, pomáhat kolegům a vytvářet příjemné prostředí pro všechny, kdo k nám zavítají.

Tahle pozice je ideální pro někoho, kdo má rád různorodou práci, umí udržet věci pod kontrolou a těší ho, když všechno běží hladce.

Těšíme se, že do našeho týmu skvěle zapadneš! A protože je naším interním jazykem angličtina, pojďme si další detaily sdílet in English.

Your main responsibilities:

Reception & Front Office

• Welcome visitors and create a professional and friendly first impression
• Manage incoming and outgoing calls, mail, parcels, and courier services
• Prepare meeting rooms, refreshments, and equipment for meetings
• Manage employee and visitor access cards and coordinate with building reception
• Act as the first point of contact for employees, guests, and external service providers

Office & Facility Coordination

• Ensure the smooth daily operation of the office and workplace facilities
• Coordinate service providers such as cleaning, maintenance, catering, security, and building management
• Monitor office supplies and manage orders for kitchen, office materials, and refreshments
• Oversee office equipment (printers, meeting room equipment, etc.)
• Manage invoices, office budgets, and vendor payments related to office operations
• Support office improvements, renovations, or workspace adjustments when needed

Administrative & Management Support

• Support the General Manager with calendar coordination and meeting organization
• Prepare meeting agendas and take minutes for internal meetings
• Assist with reporting, documentation, and internal systems updates
• Process expense reimbursements, petty cash, company card settlements, and travel expenses
• Maintain attendance administration for multiple teams

HR & Employee Support

• Prepare onboarding materials and starting kits for new employees
• Support recruitment coordination and assist with interviews and HR administrative tasks
• Help employees with routine administrative requests and HR documentation

Business Travel & Events

• Arrange business travel, including travel itineraries, accommodation, transport, and travel insurance
• Support travel expense settlements

Event & Meeting Organization

• Prepare meeting rooms, equipment checks, refreshments, and catering
• Organize internal events, social events, educational trainings, team buildings (incl. budgets and logistics)
• Coordinating management teambuilding arrangements and booking venue
• Preparing office-wide refreshment events (breakfasts, lunches, snacks, seasonal treats)

Additional Support

• Communicate with authorities, notaries, and external partners when needed
• Support IT coordination and office equipment needs
• Assist with company vehicle administration and other operational tasks
• Handle various ad-hoc administrative tasks to support the team

What we are looking for:

• Native Czech speaker
• Fluent English (spoken and written), as it is our company business language
• Previous experience in a similar role (receptionist, office coordinator, office manager, or administrative support)
• Strong organizational and multitasking skills
• Friendly, welcoming, and professional personality
• Reliable, proactive, and able to work independently with a “can-do” attitude
• Proficiency in Microsoft Office and general digital tools
• Driving License B, active driver

We offer:

• Background of stable company
• Daily communication in foreign languages
• Interesting salary and benefits
• A stable working environment and a friendly team
• Meaningful work where you can immediately see the results of your efforts
• Good conditions for onboarding and a smooth handover of responsibilities
• The opportunity to influence the daily operations of the office

This position is part-time (0.75 FTE, approx. 28 hours per week). Two colleagues will share the role and coordinate their schedules to ensure reception coverage from 8:00 to 17:00 on working days.

Start date: as soon as possible

If you enjoy creating a pleasant workplace environment and supporting a dynamic international team, we would be happy to welcome you.